Operations Assistant

Company Overview

Headquartered in Bensalem PA and founded in 1999, EDA Contractors holds an extensive portfolio of experience related to the exterior envelope of commercial, institutional, and industrial buildings.
EDA achieves excellence by integrating design knowledge, continuous training, and accountability into every facet of the company.

EDA provides a wide range of comprehensive services: Air & Vapor Barriers, Green Roof Systems, Masonry, Repair & Maintenance, Roofing & Sheetmetal, Siding & Wall Panels, Slate & Copper Roofing, and Waterproofing.

EDA is a growth and customer-oriented organization. We are proud to foster a workplace culture that has been recognized with several Top Workplace awards.

Job Responsibilities

Conduct yourself in a professional manner as a representative of the company.
Show up on time and prepare for all scheduled job site or company meetings.
Respond to/acknowledge requests and follow up on commitments.
Practice effective time management.
Enhance the company’s reputation as a safe, quality contractor.
Be a team member.

Specific Responsibilities

Ensuring Success of Project Management Team

Assist Project Management Directors to maintain lean processes for managing submittals, close out documents, RFIs, time and material tickets, subcontractor procurement and material procurement.
Assist in training Project Managers and Assistant Project Managers in processes for budgets, change orders, submittals, purchase orders, subcontracts, PlanGrid, material logs and cost to complete reports.
Perform a monthly audit of Plangrid, O;Drive, and any other agreed upon procedures to verify if all staff are following procedures. Create report to identify deficiencies and pass onto Directors for action with PM teams
Perform, or coordinate with PM staff, refresher training lunch and learns for operations team topics.
Assist in the setting up of budgets in CE. Work with project team to make sure cost codes are accurately setup based on how the field will record time and units.
Create timesheets for all projects.
Manage wage rates for all projects. Update new rates as new union agreements are completed. Modify rates as needed on a job specific basis as required with VP/Director approval.
Maintain an Operations Procedures Manual that can be used for training or general reference.
Help gather and organize the learnings from each post-completion project review session. Work with Operational Excellence Department to create and maintain database of information that is sharable among all departments for future use.

Support Senior Leader & Team Administrative Activities

Leverage technology to improve communication within the operations teams.
Prepare operations reports requested by the VP of Operations and coordination with Directors.
Assist the VP, Director, and General Superintendent, in preparation of presentations and reports for the department
Potentially manage calendar for VP of Operations
Actively monitor and manage VP’s, and Director’s planned customer interactions and track accountability
Schedule all Operations Department meetings and trainings throughout the year
Plan and set up all department meetings, lunch and learns, team building sessions
Manage Plangird accounts and licenses for all users.
Archive old projects as soon as paid in full. Clean up current list of projects
Assist in coordinating monthly forecast report for department

Knowledge, Skills, and Abilities

High School Diploma/GED or equivalent; Bachelor’s Degree in Business Administration, preferred
6+ years of experience as an administrative assistant
Positive and resourceful professional attitude
Comfortable interacting with high-level executives, exhibiting sounds judgement, proactiveness and detail-orientation, willingness to adapt and multi-task in a fast-paced environment, ability to understand and follow written and oral instructions
Excellent written and verbal communication skills. Superior interpersonal skills, including the ability to interact with all levels of the organization and adapt communication style accordingly.
Strong sense of integrity and ethics.
Proficiency with Microsoft Office software (primarily Outlook, Excel, Word and Power Point).

Benefits

Paid time off
Health insurance with medical, dental and vision
401K eligible after 2 months, company matching up to 4% after one (1) year of employment
Performance based merit increase
Tuition Reimbursement
Company wide events

This information has been designed to indicate the general nature and level of work performed

by employees in this role. It is not designed to contain or be interpreted as a comprehensive

inventory of all duties, responsibilities, and qualifications.

EDA Contractors is an equal employment opportunity employer and is committed to a diverse workforce. EDA Contractors does not discriminate on the basis of race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, disability status, or any other categories protected by applicable federal or state law. Here at EDA Contractors we strive to promote and sustain a culture of diversity, inclusion, and belonging every day.

For more information about EDA, please visit our website at www.edacontractors.com